Meeting your potential nanny share family for the first time? Here are our top tips.

1.       Focus on getting to know each other first

If you don’t know the other family in your share already, it’s probably not realistic to expect to agree every single little detail of how the share will work in your first conversation.  Don’t worry, just take it one step at a time. The most important thing in the first meeting is that you start to build a good relationship, and leave thinking, ‘We can get on with these people.’

2.       Agree the basics

Having said that, you should at least cover the very basics in your first meeting

  • What days and times will the share be? Will the nanny do any ‘unshared’ hours, i.e. hours for one family and not the other?
  • Are drop-offs and pickups required?
  • What location(s) will the share be in?
  • What language will the share be in?

3.       Agree the details  

If things are going well in your first meeting and you have time, you might want to agree a few more details.

  • Do you need a double buggy, highchair, or cot? Will one family buy and own this, or will you split the cost?
  • What level of food reimbursement and kitty spending will you have? For food, we suggest £2 per child per meal will usually be about right
  • How will you communicate with each other and with the nanny?
  • What will be your approach to sickness, holidays and changes of hours? To help you out, our suggestions on these are at the end of this article.

4.       Agree expectations for your nanny

By now you’re probably running out of steam, so you might want to pause and schedule another conversation to discuss what you're going to ask your nanny to do on a daily basis. It’s important though, so don’t skip it entirely. As joint employers, you'll need to be clear with your nanny about your ‘share rules’. Your nanny will thank you for it!

  • What kinds of activities will you ask the nanny to do with the kids?
  • Will you ask the nanny to follow a specific routine, or leave it up to her?
  • What will you ask of the nanny in terms of discipline and behaviour management?
  • Are the kids allowed screen time?
  • Can the nanny give the kids treats? How about juice?
  • Can photos of the children be shared online—by you, and by the nanny?

We've made a nanny share charter which families can work through to keep a record of their decisions on these points. We find that it works best when it's first discussed in person together, and the details confirmed over email.

Even just the fact that you’ve talked about these issues upfront will give your nanny a lot of comfort that you’re going to be good nanny share employers.

5.       Make sure you have a solution for the admin

Finally, there’s the admin side of things. If you’d doing a DIY share, you’ll need to consider:

  • Who will write the contract for the nanny?
  • Who will do the nanny payroll? A payroll company can help with tax calculations, but you’ll still need to make sure you keep good records of how many shared and unshared hours your nanny worked
  • How will you administer the payments? Will you have a shared bank account, for example, and who will set this up?

If you’re doing a Koru Kids nanny share, this will all be done for you as part of the service—just let us know when you’re ready.