How to build a great nanny share
Meeting your potential nanny share family for the first time? Here are our top tips.
1. Focus on getting to know each other first
If you don’t know the other family in your share already, it’s probably not realistic to expect to agree every single little detail of how the share will work in your first conversation. Don’t worry, just take it one step at a time. The most important thing in the first meeting is that you start to build a good relationship, and leave thinking, ‘We can get on with these people.’
2. Agree the basics
Having said that, you should at least cover the very basics in your first meeting
- What days and times will the share be? Will the nanny do any ‘unshared’ hours, i.e. hours for one family and not the other?
- Are drop-offs and pickups required?
- What location(s) will the share be in?
- What language will the share be in?
3. Agree the details
If things are going well in your first meeting and you have time, you might want to agree a few more details.
- Do you need a double buggy, highchair, or cot? Will one family buy and own this, or will you split the cost?
- What level of food reimbursement and kitty spending will you have? For food, we suggest £2 per child per meal will usually be about right
- How will you communicate with each other and with the nanny?
- What will be your approach to sickness, holidays and changes of hours? To help you out, our suggestions on these are at the end of this article.
4. Agree expectations for your nanny
By now you’re probably running out of steam, so you might want to pause and schedule another conversation to discuss what you're going to ask your nanny to do on a daily basis. It’s important though, so don’t skip it entirely. As joint employers, you'll need to be clear with your nanny about your ‘share rules’. Your nanny will thank you for it!
- What kinds of activities will you ask the nanny to do with the kids?
- Will you ask the nanny to follow a specific routine, or leave it up to her?
- What will you ask of the nanny in terms of discipline and behaviour management?
- Are the kids allowed screen time?
- Can the nanny give the kids treats? How about juice?
- Can photos of the children be shared online—by you, and by the nanny?
Our Parenting Barometer, which is based on research into hundreds of nanny shares, is an easy way to see what you agree and disagree on. You can fill it in here. We’ll send you your results, and you can discuss anything that looks like it needs discussion.
Even just the fact that you’ve talked about these issues upfront will give your nanny a lot of comfort that you’re going to be good joint employers.
5. Make sure you have a solution for the admin
Finally, there’s the admin side of things. If you’d doing a DIY share, you’ll need to consider:
- Who will write the contract for the nanny?
- Who will do the nanny payroll? A payroll company can help with tax calculations, but you’ll still need to make sure you keep good records of how many shared and unshared hours your nanny worked
- How will you administer the payments? Will you have a shared bank account, for example, and who will set this up?
If you’re doing a Koru Kids nanny share, this will all be done for you as part of the service—just let us know when you’re ready.
Koru Kids suggestions on sickness, holidays, and changes of hours:
- Sickness: Sick children still get looked after (even if contagious). If parents really don’t want their ‘well child’ spending time with a ‘sick child’, it’s their responsibility to look after their own ‘well child’ for the day.
- Holidays: Nannies normally get 8 official public holidays plus 20 other paid days of leave. We recommend:
- Any holidays already agreed with the nanny before the share starts still stand.
- For shares where more than 50% of the hours per week will be shared, each family nominates 5 days per year for the nanny’s holiday and the nanny nominates an additional 10 days per year.
- For shares where less than 50% of the hours per week will be shared, the family using the nanny the most agrees the nanny’s holiday days with her. The family using the nanny the least can propose holiday dates for the nanny but is not guaranteed them.
- The nanny always gives at least 4 (preferably 8) weeks’ notice of holidays to both families.
- Changes of hours:
- Increases in hours can be immediate by mutual agreement with nanny and other family
- Decreases in hours can be made after giving the following notice:
- 0-10 hours/week: 1 week’s notice
- 10-30 hours/week: 3 weeks’ notice
- 30+ hours/week: 6 week’s notice
- The above also serves as the notice period for termination of the share